While the specialized software is
important, it's the helpful and responsive support you get consistently over the years that
makes 121+ livestock agents recommend MYCO.
Clearing Sale System
A purpose-built Clearing Sale system for Stock and Station Agents is now available.
Developed after intense consultation with MYCO clients it has all the functions agents
want in one integrated application.
Take your laptop and portable printer to the sale. Print catalogues before the sale,
invoices during the sale and account sales afterwards. Handle your buyers and payments
with ease. Process multiple payments types at the sale and produce an automatic bank
deposit slip! Get up to the minute statistics on gross sales and payments any time during
the sale and detailed reports after the sale.
Accounting for your Clearing Sales has never been easier now it's integrated with
your MYCO Livestock Management System. Load the sale back into the main computer on
return to your office. With all the same standard controls and screens learning is easy.
The system is designed to take the stress from administering Clearing Sales, especially
the handling of buyers and payments. Its been designed to improve your business management
and professional image.
The software programmer says it does coffee but not scones with jam and cream, which
is a pity. Hope we've wet your appetite!
Here are the details of some of its features:
Sale Design Flexibility
Using Parameters you define the sale; date, location, main vendor default, vendor
commission, General Ledger codes for commission, sales, banking and advertising. Specify
if you want to use short name entry and have passed in lots printed on the account sale?
Setting fees and charges is flexible, they can be accumulated against each lot or all
lots, against the buyer or vendor, or only sold lots. A default description can be entered
to print out on the invoices and account sales or overridden!
Advertising Charging is Easy
Advertising costs are set against the vendors and automatically pro rata based on the
value of what has been sold.
Fast Sale Day Entry
You use a client code to accumulate all the cash purchasers, you can use buyer registration
or use pre-existing client details. You can run pre-lotted sales, including lot number,
description and reserve prices. All you do is add price and buyer on sale day. It produces
a pre-sale catalogue. Or enter the data directly off the auctioneer's sheet which it prints
out. If a lot isn't sold there's no need to enter it. Caters for several different vendors
plus areas for comment. Calculates GST. Set GST to default for each item or override with
exclusive, inclusive or none.
Quick Buyer Rego
Allows for buyer numbering. Buyer information can be entered and edited at any time,
before, during & after the sale. Using buyer numbering, passed in lots accumulate against
a zero buyer. Save heaps of time if the buyer is a current client. Buyer registration includes
an identification field and payment type. Allows charge to client's account or you can set up
a new client account. You can have temporary buyers.
Multiple Choice Pay
Handle purchasers who bid, pay and bid again for lots. Copes with different payment
methods, cash, cheque or multiple cheques and does different payment methods for one buyer,
say cash and cheque. Tricky! As payment is received an invoice is printed including all the
necessary GST details. Process vendor payments at the office after essential checks have been
As payments are entered, they automatically generate a bank deposit slip to verify against
cash and cheques. At the office, download the banking file to be processed to your main
accounting system. No extra data entry. Copes with refunds.
Processing the Sale
Connect the notebook to the network and copy sale back to the office network. Check
vendor details and automatically apply advertising charges. Print office copies of invoices,
cheques, account sales, and conduct sale archiving.
Clearing Sale Auction Sheets, Clearing Sale Buyer Payment Report, Clearing Sale
Catalogue, Clearing Sale Payment Report , Clearing Sale Results by Buyer, plus all the
MYCO reporting functionality back at the office.
You will need a laptop with Windows (95, 98, 2000), a floppy disk, CD Rom & Internet
connection or preferably a network card and cable connections compatible with the network
in your office plus PC Anywhere.